Privacy Statement

(Information Clause in Accordance with Article 13(1) and (2) of the GDPR / RODO)

1. Definitions

The following terms used in this Privacy Policy have the meanings specified below:

• Administrator – Ocadon Spółka z Ograniczoną Odpowiedzialnością, registered in the Register of Entrepreneurs of the National Court Register maintained by the District Court for the Capital City of Warsaw, 13th Commercial Division, under KRS number 0001012557, NIP: 9512558678, REGON: 524151970, email: contact@ocadon.com

• Personal Data – Any information relating to an identified or identifiable natural person. An identifiable person is one who can be identified, directly or indirectly, by reference to identifiers such as a name, ID number, location data, online identifier, or factors specific to their physical, physiological, genetic, mental, economic, cultural, or social identity.

• User – Any natural person visiting the Administrator’s websites or submitting inquiries, regardless of whether they conduct business activity.

• End Customer – A natural person conducting business activity or a legal entity to whom the Administrator delivers training, implementation, or support services on behalf of an Ocadon Partner and/or Manufacturer under commercial or service agreements.

• Ocadon Partner – A natural or legal person who enters into commercial agreements with the Administrator.

• Manufacturer – A legal entity that produces solutions or products distributed by the Administrator.

• Newsletter – An electronic service provided by the Administrator, involving the delivery of information about Ocadon’s services to a specified email address.

• GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals regarding the processing of personal data and on the free movement of such data.

2. Data Controller

In accordance with Article 4(7) of the GDPR, the Data Controller is Ocadon Sp. z o.o., KRS: 0001012557, NIP: 9512558678, REGON: 524151970, email: contact@ocadon.com

3. Types of Personal Data Processed

The Administrator may process the following categories of personal data:

a. Name, business address, NIP, REGON – for entering into and performing product sales or service agreements.

b. Email address – for communications related to contracts, sending newsletters or marketing materials (based on consent), and handling service/training/implementation matters related to agreements with Partners or Manufacturers.

c. Phone number – for contacting Users regarding contracted services.

d. IP address – used for technical and statistical purposes.

e. Cookie identifiers, browser type, device ID, and usage behavior – collected via tracking tools and cookies (see Cookie Policy) for analytics, performance optimization, and marketing purposes, based on consent or legitimate interest.

Providing personal data is voluntary, but necessary to conclude or fulfill contracts and receive newsletters or marketing communications. Failure to provide this data may prevent service delivery.

4. Purposes and Legal Basis for Processing

Personal data is processed for the following purposes:

a. Concluding and fulfilling contracts for the sale of products or provision of services (Art. 6(1)(b) GDPR)

b. Complying with legal obligations (e.g., storing accounting records) (Art. 6(1)(c) GDPR)

c. Establishing, exercising, or defending legal claims (Art. 6(1)(f) GDPR)

d. Sending newsletters, marketing and promotional communications (Art. 6(1)(a) GDPR)

e. Internal administration, analytics, reporting, and customer satisfaction analysis (Art. 6(1)(f) GDPR)

f. Monitoring website usage, optimizing performance, and executing personalized marketing (Art. 6(1)(a) or (f) GDPR)

5. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance website performance, analyze traffic, and deliver personalized content. Cookies may store preferences, identify devices, and collect statistics.

You may manage cookie preferences through our Cookie Policy or your browser settings. Certain cookies are essential for site functionality, while others require your consent.

6. International Data Transfers

Some third-party service providers (e.g., cloud hosting, analytics, or marketing platforms) may process personal data outside the European Economic Area (EEA), including the United States. In such cases, we ensure that appropriate safeguards are in place—primarily Standard Contractual Clauses (SCCs)—to ensure data protection.

7. Automated Decision-Making and Profiling

We do not process personal data using automated decision-making that produces legal or significant effects on the User. Basic profiling may occur (e.g., based on interactions with our website or newsletters) for statistical and marketing purposes but only with user consent and without affecting your rights.

8. Data Recipients

Data may be shared with:

• Employees and collaborators of the Administrator

• Subcontractors and service providers (under data processing agreements)

• Couriers, banks, legal and accounting firms, and IT system providers

  These parties process data only to the extent necessary to fulfill contractual or legal obligations.

9. Data Retention Period

Personal data is retained for the duration necessary to fulfill the purposes for which it was collected. Afterward, it is stored for the period required by applicable law or to defend potential legal claims.

10. User Rights

Each User has the following rights:

• Access to their personal data

• Rectification of inaccurate or incomplete data

• Erasure (“right to be forgotten”) under applicable conditions

• Restriction of processing in certain cases

• Data portability to another controller

• Withdrawal of consent at any time (if processing is based on consent)

• Lodging a complaint with the data protection authority in your country of residence

11. Contact Information

For any matters related to privacy or personal data protection, please contact us at:

📧 contact@ocadon.com